• Office Administrator - Facilities

    Job Ref
    Closing Date
    Advertised Range (External)
    Fixed Term Contract Full-Time
    Location : City
  • Job Purpose

    Office Administrator - Facilities: An exciting opportunity has arisen for an Office Administrator to join the Facilities team on a 6 month Fixed Term Contract in Eastleigh. As an Office Administrator you will be a part of a cross-skilled multi functional Operations team reporting to the Facilities Team Leader. You will be responsible for ordering of goods and services as required by facilities or other business areas, facilitating compliant and effective customer service delivery and provide technical support to the control of a range of Facilities operations and risks.


    As an Office Administrator you will be required to carry out day to day processing and administration tasks in support of the daily operation and in development of new initiatives and support of budgetary control through the validation,coding and authorising of Invoices connected to purchasing.


    Your key responsibilities as an Office Administrator are:

    • Maintain effective cross site communication, at all levels, in order to achieve maximum efficiency.
    • The purchase of goods and services required by Facilities and other operating areas.
    • Support of building security through operation of ‘Company Systems’ in accordance with security procedures and audit requirements.
    • Support of Business Driving Policy through control of Fleet, Pool & Hire Car provision and updating of Motor Insurers Database.
    • Support of Health & Safety Policy, ensuring that all new staff assessments are scheduled and undertaken within required time scales.
    • Maintenance of Car Park Database including the issuing of permits to new staff, auditing usage and escalating issues.
    • Provide cover to the reception and switchboard teams.
    • Resolve queries and help requests referred via the Facilities Helpline.

    To be successful in the role as an Office Administrator, you will have the following knowledge, skills and experience:

    • Experience in validating coding and authorising of invoices, is desirable
    • A good working knowledge of Excel, Word and PowerPoint and ability to learn internal intranet systems
    • Foster good working relationships internally and externally.
    • Can demonstrate timely and open communication skills when dealing with others.
    • Good organisational skills and have the  confidence to use their own initiative to make judgement calls, when working alone or under pressure.
    • High standards of data entry accuracy.

    Here are some of the benefits you can enjoy within the Office Administrator role based in  Eastleigh:

    Our people enjoy a comprehensive range of flexible benefit options such as a company pension, 23 days’ holiday (rising to 25 days after 3 years) with the ability to buy an additional 5 days, a personal car lease option, health and dental plans, life assurance of 4 x salary with the option to flex up or down, and a discretionary annual bonus.  Our people enjoy discounted gym membership as well as discounts with a wide range of retailers through our partner Perkz.com and make the most of our Wellbeing activities and Sports and Social Club events.


    About #AgeasUK

    We’re an award-winning, international insurer with key markets in Europe and Asia and go back a fair bit too - almost 200 years.  Fast-forward to today and we’re proud to be one of Europe’s top 20 insurance companies.  Our UK team of 4,000, stand shoulder-to-shoulder with our most important people – our customers.  We’re recognised for our excellent insurance cover and being easy and straightforward to deal with. Plus, we understand the need for choice, which is why our insurance can be bought with us directly, and through aggregator sites as well as through our broker relationships and our leading partnership brands.  We have around 5 million customers and have a first-class attitude when it comes to being there for them when they need us most.   Don’t just take our word for all this though.  We’ve scooped a Gold Standard Insurance Award for the last nine years running which speaks volumes about our dedicated teams across our UK offices based in London, Manchester, Stoke, Gloucester, Eastleigh, Bournemouth and Port Solent.



    Click on the ‘Apply button’ to be considered for our Office Administrator opportunity at Ageas in Eastleigh


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